Your department manages the bid process every day, working with business users to:

1. define requirements
2. compose Requests for Proposals
3. ensure adherence to local, state and federal guidelines
4. ensure adherence to Board, management other agency governance requirements for competitive bids
5. oversee the evaluation and selection process
6. manage negotiations, contracting and the overall procurement process

As a result of this process, your department creates dozens of documents, spreadsheets, memos, meeting minutes, evaluation criteria and process information, and receives perhaps dozens of paper documents from vendors responding to the bid process.

Managing all of this data, for many, sometimes concurrent bid processes, over the period of years, can be an overwhelming activity – especially because all of the data must be searchable and retrievable to respond to FOIA and other requests. Not only is it difficult and time consuming to manage and retrieve this information – it is costly.

Freerain’s BIMS makes storing, categorizing, and retrieving this information easy and cost effective.

The first step is easy: contact Freerain to establish an account, then send us all of the paper-based bid information.

Proceed to Step 2 . . .