Eliminate physical document storage by providing all of your bid information to Freerain. Reduce staff time and cost when responding to requests for information.

Respond to FOIA and other information requests in a fraction of your current time by searching and retrieving bid information through an easy online interface.

Share bid information easily with parent and sibling organizations by granting them controlled access to your account.

Store all bid information, including all related electronic files, in one place, for up to 10 years.

Freerain Systems offers a Bid Information Management Solution (BIMS) specifically designed to help public sector procurement / purchase departments manage information in a more efficient and cost-effective way.

Storage of materials related to the bid process (RFP, RFQ and RFI), protected by the Freedom of Information Act (FOIA), often equates to boxes of files stacked in warehouses or taking up space somewhere in a back room. Retrieval of documents stored in this way becomes a cumbersome and inefficient paper scramble, making it time-consuming and costly to answer FOIA requests, share information between departments, and to conduct research.

By employing Freerain’s easy-to-use solution, purchasing departments will greatly reduce both the time and costs associated with managing bid related information:

No bulky storage of past bid documentation. All information is scanned, stored securely, and professionally destroyed or returned to you after your approval.

Easy information sharing. Information can be searched, retrieved, downloaded, stored and distributed electronically, making it quick and easy to respond to FOIA requests and share information with other departments.

No annual fees for storage. A one time fee will store your bid information for up to 10 years.

Zero loss of data guaranteed. We use two types of backup, DVD-ROM and tape, stored in two separate off-site locations. Every three years the backup medium is refreshed to ensure your data will always be safe. Additionally, two CD-ROMs of your data is sent to you after scanning.

Easy online access. Access to your bid information can be provided to an unlimited number authorized individuals within your organization through a simple web browser interface.

Bids are always available. Bids are immediately available online for one year after they are added to the system. After a year, bids are made available online within 24 hours of a request.

Highest 128-bit security. Your bid data is stored using the most advanced 128-bit security and encryption. Only individuals authorized by you will have access to your data.

Easily catalog all bid information. Quickly find data from a past bid without manually searching through dozens, or even hundreds, of documents.

Attach electronic files. You can upload and attach an unlimited number of additional electronic files to your scanned bid information, creating a complete archive of all bid data.

Immediate download in PDF format. You can download a single page, a group of pages, an entire document, or an entire bid as often as you require. Once downloaded, you can print the pages or provide the information electronically.

Receive your data on CD-ROM. You can request any information from one or more bids to be sent to you on CD-ROM for a nominal fee.